My to-do list tends to be insane. At times it’s grown to multiple two-column pages. That may be okay for long range planning or keeping track of little details, but when it’s multiple major projects it can lead to paralysis and a sense of failure because I never get it all done.
I’ve developed something that’s working better.
A couple months ago, I set up a spreadsheet to track the hours I spend on different writing activities. The first column has the categories: writing new material for blogs or promo; writing or revising stories, novels, etc.; research; routine business; new business; networking; critique groups and reading for them; marketing activities; and writing/editing for pay. I estimate how much time I’ll spend on each activity each day and the hours for each activity are totaled for the week. Then I’ll type in the estimate totals in a separate column and erase the daily estimates.
Each day I keep track of how I’m spending my time in a day planner, then enter those times into the chart and compare the actual time spent weekly with the estimates. This gives me a realistic view of how I’m spending my time and whether or not I’m maintaining an effective balance. I also can see when I’m pushing myself too hard or slacking off.
After the first week or two, I added two more columns—one to list what I plan to do in each area, and one to record what actually got done. The to-do list! Because I’d been keeping track of my time, I was able to come up with reasonable estimates for the time needed for similar activities and make this more reasonable.
One or two sixty hour weeks when a project’s near completion is reasonable (for me), but to maintain any kind of life balance, that level cannot be sustained. During the holidays, when family time expanded, the hours I expected myself to work on writing decreased. Since I know I do those sixty hour weeks, it was okay to have some short ones.
Thanks to this system, I’m getting closer to reasonable expectations for each week. My goal is to routinely complete everything planned in the time allotted each week and sometimes do a little more if time allows. Then I’ll feel competent consistently.